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  • Writer's pictureFair Capital

Mastering Debt Collection: A Thorough Guide for Revenue Cycle Managers

Updated: Jul 13

Being a Revenue Cycle Manager (RCM), it's pivotal to comprehend the fundamentals of debt collection to augment your organization's fiscal robustness. This article strives to eliminate prevailing misunderstandings about debt collection and offer indispensable insights that every RCM should possess.

Revenue Cycle Manager reviewing the comprehensive guide on debt collection

Familiarize yourself with the Fair Debt Collection Practices Act (FDCPA)

The FDCPA is a nationwide legislation that manages the protocols of third-party debt collectors, safeguarding ethical and fair dealings with consumers. Even though FDCPA doesn't directly control in-house collection endeavors, numerous states have embraced similar directives for first-party collectors. It is advisable for RCMs to understand FDCPA and their state's specific regulations to maintain compliance and evade prospective legal complications.

The Key Role of Transparent Communication and Detailed Documentation

Precise and prompt communication plays a vital role when dealing with individuals with outstanding balances. Detailed documentation of all interactions, such as phone conversations, emails, and mailed notices, shields your organization during a potential dispute. Moreover, it ensures a smoother transition to collection agencies when required.

Knowing Your State’s Statute of Limitations on Debt Collection

Each state has its statute of limitations on collecting debt, including medical debt. Once the time period has run out, the debt is considered time-barred, and your organization can no longer pursue legal action to recover the debt. RCMs should be aware of the relevant timeframes for their state to avoid wasting resources on uncollectible accounts.

Designing a Robust In-House Collection Strategy

Having a clear, consistent, and compassionate in-house debt collection strategy can help prevent debts from escalating to the point where third-party intervention is needed. Provide your clients/customers with various payment options, payment plans, and financial assistance, if available. By working with individuals to find mutually agreeable solutions, revenue cycle managers can significantly reduce the need for more aggressive collection tactics.

Know when to involve a collection agency

While it is ideal to resolve debt issues in-house, sometimes the involvement of a collection agency becomes necessary. A Revenue Cycle Manager should carefully consider when to transition accounts to third-party collectors, as doing so too early can strain patient relationships, while waiting too long can reduce the likelihood of collecting outstanding balances.


Revenue Cycle Managers hold a critical role in the intricate world of debt collection. By grasping the legal framework, cultivating effective in-house strategies, and debunking common misconceptions, RCMs can enhance their organizations' financial stability while upholding positive patient relationships.

Final Thought

Ready to accomplish unmatched success in debt collection? Don't delay – partner with Fair Capital, the industry trailblazer in compassionate and effective debt recovery solutions.

Disclaimer: Any and all information is not intended to be, nor is it, legal advice. Please consult your attorney for information concerning allowable rates of interest.

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